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How to Create an Ergonomic Workspace: A Practical Guide for Your Office

In today’s increasingly remote and technology-driven work environment, having an ergonomic workspace is essential not only for maintaining productivity but also for ensuring long-term physical health. A well-designed workspace can prevent musculoskeletal pain, enhance concentration, and reduce absenteeism. Here’s a comprehensive guide to setting up a workstation that optimizes comfort and efficiency while adhering to ergonomic principles.

1. The Desk: The Heart of Your Workspace Choosing the right desk is fundamental. A height-adjustable desk is ideal because it allows you to alternate between sitting and standing positions, promoting dynamic posture. Experts recommend a height between 70 and 76 cm, but sit-stand desks are gaining popularity for their ability to adapt to different physical needs throughout the workday. Additionally, your desk should offer enough space to accommodate not only the monitor but also all other necessary tools without creating clutter.

2. The Ergonomic Chair: An Investment in Health The chair is one of the most crucial elements in creating an ergonomic workspace. A good ergonomic chair should offer adjustable lumbar support, backrest tilt, and seat height customization. Adjusting these features allows the chair to be tailored to your body, preventing back problems and promoting correct posture. Don’t forget that the quality of materials and the durability of the chair are equally important to ensure maximum comfort over time.

3. The Monitor: Positioning for Reduced Eye Strain Proper monitor placement is essential for reducing eye strain and preventing neck and shoulder pain. The monitor should be positioned about 50-70 cm from your eyes, with the top edge of the screen at or slightly below eye level. Adjustable monitor stands can help achieve the ideal angle, adapting the screen to your height and workstation setup.

4. Organizing Your Workspace: Efficiency and Order A well-organized workspace is key to maintaining productivity and reducing stress. Everything you need throughout the day should be easily accessible, while clutter should be minimized. Use accessories like drawers, shelves, and containers to keep everything in order and optimize space.

5. Lighting: Combining Natural and Artificial Light for Well-being Lighting is another critical factor in creating an ergonomic workspace. Ideally, you should have a combination of natural and artificial light. Natural light helps maintain circadian rhythms, while artificial lighting should be adjustable and glare-free to reduce eye strain.

6. Ergonomic Accessories: Extra Support Consider using ergonomic accessories such as footrests, wrist supports, and ergonomic mice. These tools help maintain proper posture and reduce strain on specific body parts during prolonged computer use.

By following these guidelines, you can create a workspace that not only enhances your health and well-being but also boosts your daily efficiency and creativity. Ergonomics is an investment that pays off over time, ensuring a healthier and more productive work environment.

Productive well-being at home as well as in the office

Many people, due to the current situation, keep on working from home and they have had to “equip” part of their home office with Italian office furniture and Italian office chairs.

However, not everyone has thought about the importance of using an ergonomic chair at home, as well as in the office, suitable for spending a large part of the day. In fact, remote working requires the same office hours, but anyone who has experienced the remote working could attest to having worked many more hours at home. Often taken of the activities that need to be done you don’t notice the passage of time, you sit down at 9 am, look up and it’s already 6 pm!

So it’s very easy to incur the well-known negative effects of poor posture due to non-ergonomic sitting (neck, back and joint pain). It is essential to give importance to the choice of an office chair that suits your work needs, in order to enjoy a correct posture. Ergonomics, in fact, is nothing more than adapting the environment to human needs. It is not the person who has to sacrifice himself to the environment in which he works but, on the contrary, it is the environment that has to be shaped for the person so as to get the so-called “productive well-being“.

It is necessary to pay attention to a seat that allows a dynamic position even when seated, although it is necessary to stand up from time to time and maybe work a little time standing even if you do not have a height adjustable desk: to make a phone call or to read some documents. When you are seated, the spine must rest on the backrest in a total way and the height of the chair must be adjusted according to the height of the desk we use: the arms must maintain an angle of 90°, therefore adjustable armrests are necessary, as well as legs and feet must be well resting on the ground to allow a correct blood circulation.
Of course, materials are also another crucial aspect to take into account, they must be quality and comfortable materials.

The chair and the space that perfectly suite your needs

It’s easy to say that the greater the level of comfort that a worker enjoys, regardless of their position, the harder they are likely to work. There are times when smart working becomes a necessity for companies, like in this delicate period of COVID-19 emergency facing us all: the right ergonomic office chair became an issue in that case too.

One of the central issues for anyone in a modern office, especially in recent years, is office chair comfort, by which we mean both the physical workplace – which has to be as comfortable as possible – and the environment in terms of health.

Spending many hours working in one position inevitably has implications linked to the proper handling of fatigue, especially when it comes to dealing with stress on the spine.

Preventing overloading or avoiding incorrect posture, therefore, should be an absolute priority to avoid injury.

If you are lucky enough to have a comfort home office, you probably use a design office chair and the right kind of executive desk for your needs. It isn’t always possible though. You often find yourself working in unsuitable places like on the sofa, in an armchair, at the kitchen table or even in bed.

To avoid back and joint pain, try and find the correct work position. Adapt your seating, maybe with the help of some firm cushions, and keep your upper body as straight as you can. Alternate periods of working standing up and sitting down to improve circulation and avoid straining your back too much.

A green office too, full of plants, wood, natural light and windows looking out over the outside world is a current office design trend. The bond between nature and a healthy workplace has now been certified by a growing number of studies, to the extent that North European companies are now adopting the habit of calling walk-and-talk meetings in the open air on sunny days or in an urban green space.

Try to stay in contact with colleagues during working hours and also friends and family for the rest of the day. It will improve your mood too!

Working in a standing position or choosing the ideal office chair?

Since the beginning of history, man has lived in motion: his aim was to hunt, to escape from danger, to run. Today, in order to survive, man has sat down and comfort has led him to a highly sedentary and not very dynamic lifestyle, especially in the world of work.

Companies are increasingly looking for super ergonomic and design chairs for their employees to increase their productivity. At the same time from the North comes the new trend of working in a standing position, a new vision of “healthy working”, with “up & down” desks whose top can be raised and lowered according to each person needs or with keypad and PC with adjustable height.

So what would be the ideal solution to work in the best way: eliminate the office chair or choose it according to your needs?

Standing up helps concentration, circulation and helps burning more calories. It also reduces distraction, but for those who work in the office from eight to ten hours it is unthinkable to do it standing up constantly. So “sit-stand” alternation of sitting and standing could be the ideal solution. Working standing for at least 10/15 minutes every hour reduces sedentary behaviour and the negative effects caused by inactivity.
Keeping a correct ergonomic posture is a rule to follow both when you work standing up and when you work sitting down.

For this reason it is also necessary to choose a good office chair, whether it is for an operative or executive desk. In the last few years, all the office chair manufacturers have made great progresses in terms of ergonomics – the main criterion for choosing an office chair. The most important features that a good office chair must have are:
– the possibility to adjust the height, inclination and depth of the seat, especially when working on different operating supports;
– good materials that guarantee flexibility, durability and stability;
– an anatomically shaped backrest that follows the line of the column and has a lumbar support;
– must guarantee correct posture and, above all, optimal support for the arms and back.

In conclusion, for those who work at the desk it is always recommended to stand up from time to time and try to work standing up for a while. The right impetus for change increases innovation and with it also the business.

The cheapest automatically lifting desk on the market : $399

Stand Desk

Stand Desk

Introduced as the cheapest automatically lifting office desk on the market, the Stand Desk has already obtained $ 84,608 on Kickstarter from 209 people. It will be for sale at a price of $ 399, that is to say, at least twice cheaper than its competitors, and quite inexpensive.

We have already seen that sitting down for long hours each day, reduces productivity, harms your health and even reduces life expectancy.

What‘s got to offer this office table compared to others? Being built with recycled materials, using a third of the components of other desks, this table is much cheaper. Moreover, it can be raised or lowered automatically by touching a button. The absence of stabilizer bars in the center gives more legroom or even room for drawers.

Mirra 2 by Herman Miller at Milan design week

During the furniture design week in Milan the new Mirra 2 by Herman Miller was presented by the designers Studio 7.5 to La Mercanti. The Mirra 2 ergonomic chair will be available next summer 2013.

As work evolves, and we become more active, flexing from individual to collaborative work in an instant, Mirra 2 moves with you, at one with your body. When you sit, Mirra 2 adapts to you instantly. Shift and it dynamically supports even your slightest movements. By rethinking every part of a successful design, we made Mirra 2 leaner, lighter, and so responsive it supports you wherever you go. Mirra 2 advances how you sit.

Given the agile ways people work today, we found the idea of a highly individualized personal chair is still valid. So Mirra 2 follows the same principles at the original design, with advancements to virtually every aspect. By inventing a method for merging a fabric layer with polymer veins Studio 7.5 developed an intelligent support structure called the Butterfly Back that makes the chair more responsive. The new seat design increases air flow. A reinvented Harmonic tilt creates a smooth and balanced feel when moving from one posture to another.

These advancements join the athletic attitude and intuitive adjustments of the original design to make Mirra 2 reassuringly familiar. It’s the same spirit in a new, trimmer body.

Standing, sitting, reclining–changing postures is good for the body

Standing, sitting, reclining–changing postures is good for the body, and ergonomists say we should do it frequently. Movement keeps the disks in the spine hydrated and increases blood flow, pumping oxygen to the brain and improving focus and productivity. Our bodies send us reminders to move; it’s important to listen to them.

Watch our “Work Better Video” to learn more, by Herman Miller.

Antenna by Knoll

Antenna by Knoll, designers Masamichi Udagawa and Sigi Moeslinger. Antenna Workspaces begins with a simple structure—the table—that is inherently collaborative.

The top rests on a base composed of two steel end legs and two tubular rails that span between them, linked by cast aluminum cradles. The result is an extraordinarily strong table. Antenna Workspaces desks and storage elements create highly efficient focused work areas for open plan environments and private offices.